Responsibilities
- Effectively communicate with Project Managers and Principals-in-Charge, regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing and job-cost monitoring.
- Maintain up-to-date project cost information, in concert with the project team.
- Help develop and track change orders through to completion.
- Prepare customer payment application packages containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
- Effectively communicate with Project Managers and project team members regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related project costs.
- Review owner contracts to ensure all terms and conditions.
- Review, enter and maintain subcontract agreements and change orders.
- Actively lead the billing process including regular cash flow maintenance.
- Enter and reconcile construction estimates and job cost.
- Review and track waivers, affidavits, and collections in the billing folders for all projects, with all the appropriate documents.
- Enter, review and process expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
- Track and maintain up-to-date Subcontractor insurance compliance through to completion.
- Various general accounting tasks, i.e. review A/R and follow up on client delinquencies and reports to management the same, select invoices for payment, meet with Project Managers to review OCO’s and CO’s are issued and executed.
- Recommend and implement agreed process improvements.
Required Skills & Knowledge
- Bachelor’s Degree or equivalent commercial construction accounting experience.
- 1-5 years of billing and receivables, construction experience desired, not required.
- Self-motivated with the ability to effectively communicate both verbally and in writing.
- Ability to work independently, take initiative, set priorities and see projects through to completion.
- Prior Sage 300 experience preferred.
- Competency in Microsoft applications including Word, Excel and Outlook; proven Excel skills.
